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Conference Call Clinic
At SaveOnConferences.com, our goal is to make sure your meetings are as successful and hassle-free as possible with the best in teleconferencing technology. Please revisit this page as we continue to update it. If you have tips or questions you'd like to share, email us and we'll post them here.
Questions:
- I'm a slow note-taker. How can I make sure I capture all the important details during my conference calls?
- I'm conducting a large conference call that will involve several presentations. How can I help make sure everything goes smoothly
- My conference calls frequently become unorganized and veer away from the original topic. How do I prevent this from happening?
- Sometimes I am billed for unexpected additional minutes, because several of my guests stayed on the bridge after the call already ended. How can I help prevent this from happening?
- I always seem to misplace my dial-in number and passcode. How can I make sure that those numbers are always handy?
- Q: I'm a slow note-taker. How can I make sure I capture all the important details during my conference calls?
A: Our digital record and playback feature is perfect for situations like this! Simply press *22 before your conference call starts, to enable the feature. After your call has ended you will receive an email with the codes and dial-in number to listen to your call for 30 days after the meeting has ended. This will give you plenty of time to transfer all the important ideas onto paper. You can also purchase a CD recording of your conference call for only $25. - Q: I'm conducting a large conference call that will involve several presentations. How can I help make sure everything goes smoothly?
A: Practice, practice, practice! Familiarize yourself with the moderator controls and practice answering possible questions. This way you'll have the utmost confidence in your abilities to host a successful teleconferencing call. - Q: My conference calls frequently become unorganized and veer away from the original topic. How do I prevent this from happening?
A: Preparing and circulating an agenda prior to your conference call is an excellent way to help make sure your call stays on schedule and on topic. If you notice the conference call guests are discussing items not relevant to the conversation at hand, postpone those for another day and time. - Q: Sometimes I am billed for unexpected additional minutes, because several of my guests stayed on the bridge after the call already ended. How can I help prevent this from happening?
A: Make it very clear to your participants that the call is ending. You can also politely request attendees to continue their discussions ‘offline'. - Q: I always seem to misplace my dial-in number and passcode. How can I make sure that those numbers are always handy?
A: After you log in to your account, you can print out a wallet card to keep on hand whenever you need to host a conference call.
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