Conference Call Checklist

Checklist for Web or Audio Conference Calls

Host a successful conference call using all of the great features SaveOnConferences.com offers. You can also make the most of your conference call by referring to our practical checklist when you begin your conference planning.

_______ Make a list of all the people you'd like to be present at the conference & most importantly, confirm their availability.

_______ Notify all guests of the date and time of your conference call and make sure to specify time zone.

_______ Inform guests of the dial-in numbers & pass codes for your conference call. Remember, SaveOnConferences.com provides reservationless conferencing, so no advanced scheduling is necessary during your conference planning.

(Tip: Print a wallet card that includes pertinent information including dial in numbers, host and guest codes as well as a list of the most popular host control features. Access the wallet card on your account homepage)

______ Create an agenda for the meeting.

(Tip: During your conference planning, identify what topics are most important to your participants and establish a timeline for covering each one. Ask yourself what you'd like participants to take away from the meeting and then build the agenda around it.)

______ Get verification of attendance from all participants before the call.

______ Provide guests any materials they might need in advance if possible(i.e. the agenda).

Before You Start The Conference Call:

______ Secure a quiet location where you won't be interrupted during the meeting or affected by surrounding noise.

______ Have a list of participants and your agenda in front of you for quick reference.

______ Keep track of the time you're devoting to topics by keeping a clock nearby.

If you've checked off everything on this list, you're done with your conference planning. Now you can feel confident that you're prepared to host a productive conference call!